General Terms and Conditions for Participants to the ISXB-4 Symposium
- Registration fees
All participants must pay the registration fee prior to arrival at the symposium. Participants are also advised to have a copy of their payment slip when going to the registration desk at the symposium just in case they are requested to show proof of the payment on their arrival.
- Cancellation Policy
Registration cancellations must be notified in writing by email to the ISXB-4 Symposium secretary, Thereza Botha (Email: firstname.lastname@example.org).
Cancellations received before 15 December 2019 will be levied a 50% cancellation fee. Cancellations made after 15 December 2019 will be subject to a 100% cancellation fee.
Participants must make sure they receive an acknowledgement of their cancellation from the symposium secretariat. Only this will confirm that their request has been received and processed.
The Organising Committee of the ISXB-4 Symposium reserves the right to amend any part of the Symposium programme if necessary at any time.
The Organising Committee of the ISXB-4 Symposium and the symposium organiser will not accept liability for damages of any nature sustained by delegates or accompanying persons, or loss of, or damage to their personal property as a result of the Symposium or related events.
In the event of industrial disruption or other unforeseen circumstances, the Organising Committee of the ISXB-4 Symposium and the symposium organiser accept no responsibility for loss of monies incurred by delegates.
Delegates should make their own arrangements with respect to personal insurance, along with travel insurance.
- Personal Insurance
The Organising Committee of the ISXB-4 Symposium and the symposium organiser cannot be held responsible for healthcare, dental and ambulance services during its symposiums or events. We strongly recommend that participants take out comprehensive medical and travel insurance, which should cover the possibility of flight cancellation due to strikes and other causes. Therefore, The Organising Committee of the ISXB-4 Symposium and the symposium organiser accept no responsibility of any nature whatsoever for personal injury, death, loss or damage to property or participants however caused or arising.
- Privacy Legislation
In registering for the ISXB-4 Symposium, relevant details will be incorporated into a participant list for the benefit of all delegates. Normally this information would be: name, surname, institution, country and email address. These details may also be available to parties directly related to the Symposium including the venues and accommodation providers. The Organising Committee may use these details to inform current participants of Symposium updates or future symposiums via email. Participants are responsible for advising the Organising Committee if they do not wish to have their email addresses included in the symposium participant list.