ISXB-4 Virtual is hosted by the Department of Chemical and Polymer Science at Stellenbosch University in Stellenbosch, South Africa.
Stellenbosch University is home to around 30 000 students and 3 000 staff members (of which 1 000 are academics) spread over five campuses. The high quality of teaching and research, state-of-art facilities and beauty of the campus have attracted students and staff from around 100 countries, strengthening its position as one of the top 300 universities in the world according to the Times Higher Education World University Rankings. Stellenbosch University is one of the oldest universities in South Africa, and in 2018 the Faculty of Science has celebrated its centenary.
Stellenbosch University started as a Theological College in the mid-nineteenth century, yielding an architectural legacy that contributes to the beauty of the Stellenbosch campus. The aesthetics of the campus has been carefully considered in the design of new buildings, to the extent that the JS Gericke library was built underground to maintain the open character of the Jan Marais square, which is surrounded by historical red-roofed buildings.
The virtual event platform
The virtual event platform chosen for the event includes various functionalities: live and pre-recorded presentations, poster presentations, live Zoom sessions, exhibitions booths, various possibilities for sponsor visibility, networking, a meeting hub, chats, Q&A, and polls. Registered delegates will be contacted in October to assist with training in the use of the platform, as well as assistance with pre-recorded, poster and poster flash presentations.
Delegates will need to have access to a laptop or tablet connected to the internet. Internet speeds should be a minimum of 2mb/s upload/download speed. Smartphones have not proven to be reliable for this experience.
Delegates are encouraged to engage with the platform in the run up to the Symposium to familiarise themselves with the various functionalities and to make sure you can access the platform using your browser. You will have to complete a form indicating your fields of interest and focus areas to help other delegates contact you during the event. We would like login and participation to be seamless by the time the event starts on 2 November.
Presentations will be divided into sessions according to themes, scheduled at a time most delegates will be able to participate, with two presentations per theme being presented live and the remainder pre-recorded. Pre-recorded presentations will be made available in advance to delegates from all time zones to watch at their convenience. All the presenters for the specific session (of both live and pre-recorded talks) will be connected live during the session in under to undertake a live discussion. The live discussions are the core of the conference, in the manner of Faraday Discussions type meetings. Questions asked during these sessions will be collated and the discussion facilitated by a moderator.
Sponsors and exhibitors will each get a dedicated branded “booth”. The booth can be either static, containing information only, or live, in which case a representative from the company/organisation will man the booth at specific times marked on the meeting schedule, depending on the level of the sponsorship. A delegate can then visit the booth and request a one-on-one video meeting with the representative. In the booth the sponsor/exhibitor will post a short description of their activities, add brochures, adverts, videos, contact detail, etc. Delegates will be able to post messages or request meetings in this space.
The official language of the conference will be English. No translation services will be available.
Throughout the year, Standard Time in South Africa is 2 hours ahead of Greenwich Mean Time, one hour ahead of Central European Winter Time and 7 hours in advance of Eastern Standard Winter Time in the USA. The programme will be scheduled to accommodate delegates from all time zones.
General Terms and Conditions for ISXB-4 Virtual Symposium Participants
1. Registration fees
All participants must pay the registration fee prior to arrival at the symposium. Participants are also advised to have a copy of their payment slip when going to the registration desk at the symposium just in case they are requested to show proof of the payment on their arrival.
2. Internet access and connectivity
The Organising Committee of the ISXB-4 Virtual Symposium will not be liable for poor interaction with the event platform due to connectivity or bandwidth problems on the side of the delegate. Delegates will need to have access to a laptop or tablet connected to the internet. Internet speeds should be a minimum of 2mb/s upload/download speed. Smartphones have not proven to be reliable.
3. Cancellation Policy
Registration cancellations must be notified in writing by email to the ISXB-4 Symposium secretary, Thereza Botha (Email: firstname.lastname@example.org).
Cancellations received before 30 September 2020 will be levied a 50% cancellation fee. Cancellations made after 30 September 2020 will be subject to a 100% cancellation fee.
Participants must make sure they receive an acknowledgement of their cancellation from the symposium secretariat. Only this will confirm that their request has been received and processed.
The Organising Committee of the ISXB-4 Virtual Symposium reserves the right to amend any part of the Symposium programme if necessary, at any time.
5. Privacy Legislation
In registering for the ISXB-4 Virtual Symposium, relevant details will be incorporated into a participant list for the benefit of all delegates. Normally this information would be: name, surname, institution, country and email address. These details may also be available to parties directly related to the Symposium including the venues and accommodation providers. The Organising Committee may use these details to inform current participants of Symposium updates or future symposiums via email. Participants are responsible for advising the Organising Committee if they do not wish to have their email addresses included in the symposium participant list.